PRIVACY POLICY
Last Updated: February 2026
The Unfolding Room™ (“we,” “us,” “our”) is committed to protecting your privacy and handling your information with care and transparency.
This Privacy Policy explains what information we collect, how we use it, and your rights when interacting with our website, booking systems, research engagements, advisory services, and newsletter.
By using this website or engaging services, you consent to the practices described below.
Information We Collect
We collect information that you voluntarily provide when you:
• Submit a contact or inquiry form
• Book a research advisory or diagnostic session
• Enter into a research or consulting engagement
• Join our newsletter
• Register for a briefing, workshop, or event
• Communicate with us by email
This may include:
• Name
• Email address
• Phone number (optional)
• Organization (if applicable)
• Scheduling details
• Information you choose to share in forms or correspondence
We do not collect or store:
• Medical records
• Diagnostic files
• Protected health information (PHI)
• Financial details (payments are processed through secure third-party platforms)
Research Data
If you participate in a formal research study, community study, or IRB-approved project, data collection and confidentiality procedures are governed by:
• A separate research consent form
• Institutional Review Board (IRB) requirements (where applicable)
• Study-specific protocols
Research data is handled separately from general website or booking data.
How We Use Your Information
We use your information to:
• Respond to inquiries
• Schedule and manage sessions
• Deliver research, advisory, or diagnostic services
• Provide briefings and engagement-related communication
• Send newsletters or updates (with your consent)
• Maintain service records
• Improve our website and user experience
We do not sell, rent, or share personal information with third parties for marketing purposes.
Third Party Platforms
We rely on reputable third-party platforms to operate our services. These may include:
• Website hosting provider
• Scheduling systems
• Video conferencing platforms
• Secure payment processors
• Newsletter distribution platforms
These providers may collect information necessary to operate their services. We select tools that demonstrate strong security and accessibility standards, but their internal privacy practices are governed by their own policies.
Confidentiality in Advisory & Diagnostic Services
Information shared during advisory sessions or role-fit diagnostics is treated as confidential, except where disclosure is legally required (e.g., imminent harm, court order, mandated reporting).
These services are non-clinical and non-therapeutic. They are not medical systems and should not be used to transmit sensitive medical documentation.
Cookies & Website Analytics
Our website may use basic cookies or analytics tools to:
• Improve performance
• Understand general navigation patterns
• Maintain secure booking functionality
We do not use behavioral advertising or cross-site tracking for marketing profiling.
You may adjust browser settings to disable cookies if preferred.
Data Retention
We retain information only as necessary for:
• Scheduling and engagement records
• Invoicing and business operations
• Legal and compliance requirements
You may request deletion of your personal data by contacting us directly.
Research data retention timelines follow study-specific consent agreements.
Security
We take reasonable administrative and technical measures to protect your information. While no system is fully immune to risk, we use secure platforms that meet industry standards.
Children's Privacy
Our services and website are intended for adults (18+).
We do not knowingly collect personal information from minors outside of structured research contexts with appropriate consent procedures.
If you believe information has been submitted in error, please contact us.
Accessibility & Privacy Support
If you need privacy-related communication in an alternative format or encounter an accessibility barrier, contact:
We aim to respond within 48 hours.
Changes to This Policy
This Privacy Policy may be updated as services evolve or legal requirements change. Updates will be reflected with a revised “Last Updated” date.
Contact
If you have questions about this Privacy Policy or accessibility needs related to privacy communication, contact:
📍 Remote, U.S.-based virtual studio